Risk Assessment Policy 2017 – 2018

1         Introduction


1.1       This policy forms part of Avecinna Academy’s Health and Safety procedures and             must be read in conjunction with the school’s Health and Safety Policy. This is a      whole school policy and applies to all members of Avecinna Academy.

Associated Policies and Documents

  • Avecinna Academy Health and Safety Policy
  • Avecinna Academy First-Aid Policy
  • Avecinna Academy Educational Visits Policy


Health and safety legislation requires every employer to carry out a “suitable and sufficient” assessment of the risks to health and safety of both employees and            persons not in their employment arising out of or in connection with their work      activities. The law does not require that we eliminate all risk but to protect people as             far as ‘reasonably practicable’. For significant risks these assessments should be formally documented and all staff made aware of them. In school settings it is the        responsibility of the head teacher to ensure risk assessments are conducted. The       actual assessment process may be delegated to other members of staff.


Each working area should have a generic risk assessment for that working area. All          people concerned with supervising work in the area must participate in the generic      risk assessment.


Each specific project (e.g. school visits) will be assigned a project leader. This       person, usually the Headteacher is responsible for preparing a specific risk       assessment. All people concerned with the project or task must participate in           the       risk assessment.


The risk assessment is seen as an important tool to verify the safety of the            school. As well as the legal requirement the Headteacher is obliged to conduct      or         instruct someone to conduct a risk assessment.


2         Aims and objectives


2.1      The Avecinna Academy accepts the great importance of conducting risk assessments. The aims of this policy are to ensure


  1. a) The provision and maintenance of systems of work that are, so far as is reasonably practicable, safe and without risks to health.


  1. b) arrangements for ensuring, so far as is reasonably practicable, safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances.


  1. c) the provision of such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of its employees.


  1. d) so far as is reasonably practicable, as regards any place of work under the school’s control, the maintenance of it in a condition that is safe and without risks to health and the provision and maintenance of means of access to and egress from it that are safe and without such risks.


  1. e) the provision and maintenance of a working environment for employees that is, so far as is reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for their welfare at work.


  1. f) identifying and assessing the risks associated with all activities of the school with the aim, of eliminating or controlling the risks, so far as is reasonably practicable.


  • Risk Assessment Process.

3.1       The risk assessment process should:


  1. a) Identify hazards
  2. b) Determine who might be harmed and how, for example employees, clients, pupils and contractors etc.
  3. c) Determine the likelihood of harm occurring
  4. d) Identify appropriate measures necessary to control or eliminate the risk
  5. e) Record findings
  6. f) Arrange for monitoring and review


The five step process is as follows:


Step 1: Identify the hazards


Divide your work into manageable categories considering:


  • Location


  • Activities


  • Equipment


  • People


Identify the Hazards:


  • Chemical -paint solvents/exhaust fumes
  • Biological –bacteria
  • Physical –noise/vibration
  • Psychological –occupational stress


Step 2: Decide who might be harmed and how

For each hazard you need to be clear about who might be harmed, identify the groups

of people –such as staff members or members of the public/pupils. Identify how they might be harmed i.e. what type of injury or ill health might occur.


Step 3: Evaluate the risks and decide on precautions

Consider how likely it is that each hazard will occur and what control measures you already have in place. Have the control measures in place got rid of the hazard altogether or reduced the risk so that harm is unlikely, if the task has not been adequately controlled what further actions are required. If any further actions are required the name of the person responsible for actioning the task should be recorded along with the projected completion date with the actual completion recorded in the completed column.


Step 4: Record your findings and implement them

Putting the results of your risk assessment into practice will make a difference when

looking after our staff. Writing down the results of your risk assessment, and sharing them with the staff, encourages you to do this.


Step 5: Review your assessment and update if necessary

Risk assessments need to be reviewed and if necessary updated every year. However

a review will be required sooner if an incident or accident occurs, or there are

significant changes to the premises, staff or procedures.



Hazard: A hazard is anything that may cause harm such as chemicals, electricity,

working from ladders, an open drawer, etc.

Risk: The risk is the chance, high or low, that somebody could be harmed by these and

other hazards, together with an indication of how serious the harm could be


4.1       A risk assessment should be carried out at least once a year. Further individual     risk assessments are needed for particular projects (e.g. school trips).


4.2       A risk assessment must be repeated

         If there is any significant change in the space or the activity

         After no more than 12 months

         After any potentially dangerous incident whether or not an injury has occurred



  • General information and training.

5.1       All staff will be informed of the work related hazards they may be exposed to        and the control measures necessary to prevent harm occurring.


5.2       Suitable instruction and training will be given to ensure that staff are familiar           with the use of appropriate controls and the need for implementation of those    measures.


5.3       Training will be also be provided for all persons given the responsibility of   carrying out risk assessments.

We currently carry our Risk Assessments for the following:


·      Fire Risk Assessment ( internal and external)

·      Premises RA ( after any changes )

·      Prevent Duty

·      Online-safety Risk assessment

·      Cleaning

·      Administering Medicine

·      Play Areas / Lunch break Times (x2)

·      Maintenance / Repairs

·      Use of Bouncy Castle

·      Food Preparation

·      P.E Lessons in the Park

·      Microwave use

·      Physical Education


Educational Visits:


·      Birmingham Art Gallery and Museum

·      Thinktank

·      Aston Hall

·      Warwick Castle

·      Drayton Manor Park

·      Alton Towers

·      Safeside Education

·      Skills Show (NEC)

·      Birmingham Central Library

·      St. Martins Church

·      All additional educational venues





This policy and its associated guidance outline the provisions the School will make to discharge its duties in relation to the following statutory requirements:-

  1. a) The Health & Safety at Work etc Act 1974, Section 2, – “The duty to ensure so far as is reasonably practicable, the health, safety and welfare at work of all its employees”.


  1. b) The Management of Health and Safety at Work Regulations 1992, Regulation 3, – “The requirement to assess risks arising from work activities”.



Policy Agreed on: August  2017

To Be reviewed: July 2018

Leave A Comment

Please enter your name. Please enter an valid email address. Please enter message.